March 2022

Document management in Hybrid working

By | March 11th, 2022|News|

During the Covid pandemic many companies had to quickly review the way they operated, allowing maximum flexibility in staff operations to ensure business continuity whilst maintain the safety and health of employees. Government guidance was to work from home where possible, meaning many houses became temporary offices – as well as temporary school classrooms and [...]

February 2022

Long-term storage of trial master data. Physical or Electronic?

By | February 14th, 2022|Bio-pharmaceutical, News|

Recent changes to the European Medicines Agency’s (EMA) guidance requires that Trial Master File (TMF) data is kept in an accessible and readable format for a minimum period of 25 years.  As such, all pharmaceutical companies have a regulatory requirement for the long-term storage of data. Whilst there remains the argument that paper records storage [...]

September 2021

Data Breaches & Data Security

By | September 21st, 2021|News|

Over recent months there have been two high profile data breaches by the Ministry of Defence, highlighting the importance of compliant data protection procedures and the consequences when these are not followed.  The first instance relates to the locations of British submarines.  An employee from the Ministry of Defence took the classified documents out of [...]

October 2016

Archiving to negate business risk

By | October 3rd, 2016|News|

One of the key elements of good archiving practice is to ensure that the information being archived is completely safe from all possible risks. It is unquestionably safer to store sensitive documents in a properly managed, anonymous archive facility rather than in your office.  Whilst documents remain in your office they are easily accessible by [...]

Top 10 Tips for Storing Documents

By | October 3rd, 2016|News|

As a document storage company, Ardington Archives have built up over 20 years experience managing our client's archive and storage requirements.  We work closely with our clients to ensure best working practices and therefore provide guidance on storing documents prior to depositing at our facilities.  Below are the 10 top tips for storing documents on [...]

Top 10 Environmental Archiving Tips

By | October 3rd, 2016|News|

With over 20 years experience, here are Ardington Archive's Top 10 Tips for considering the Environment when archiving documents: Only archive the necessary documents, not the packaging such as lever arch, hanging and box files. Before archiving information, take out all duplicate copies and any unnecessary paper and recycle them. By using archive boxes with [...]

What Causes Paper to Deteriorate in Storage?

By | October 3rd, 2016|Bio-pharmaceutical, News|

Paper frequently deteriorates in storage, however this is not necessarily an inevitable process and can be protected against.  Below are the five key causes: (1)  Biological growths Biological growths such as molds or fungi typically occur when both temperature and humidity are uncontrolled. Molds digest the material on which they grow, resulting in the staining and deterioration [...]

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A Few Words about the humble Cardboard Box

By | October 3rd, 2016|News|

For obvious reasons, few of us spend much time thinking about a cardboard box. However, since nearly every business will use a cardboard box on a daily basis, perhaps a few words on the subject might be in order. Early history As with many great inventions, the cardboard box owes its existence to a haphazard process [...]

Why Archive? Ardington Archives explain

By | October 3rd, 2016|News|

Why Archive? Now there’s a question! Given that this article is on the Ardington Archives website, you might think that we will be biased in our reply! It’s also a very simple question, but it’s worth addressing as it is fundamental to the smooth, and legal, running of every business. So why archive? Why do [...]

Is the future paperless?

By | October 3rd, 2016|News|

An early prediction of the paperless office came in a Business Week article in 1975, describing the office of the future. The idea was that with the introduction of PCs on every desk, paper would become redundant for routine tasks such as record-keeping and book-keeping. Nearly 40 years later, technology has far exceeded our expectations, with tablets, [...]