Bespoke designed archive storage boxes
Proper document storage is crucial for organisations and individuals alike. Finding the right storage solutions can ensure important records, files, and documents remain organised, protected, and accessible when needed. One key element in any document storage system is the box used to house materials. The quality of document storage boxes greatly impacts the integrity and lifespan of contents. Sturdy, archival-quality boxes made of acid-free materials are essential for safeguarding documents and keeping them in good condition over time. Investing in proper storage boxes reduces risk of damage, deterioration, or loss of important information. Good quality boxes also allow for efficient sorting, stacking, and retrieval of contents. In an age where digital records prevail, high-quality document storage boxes remain a vital component for preserving hard copy documents and protecting institutional memory or personal histories. This makes them an essential supply for archives, libraries, businesses, and individuals with important records to preserve.
Ardington Archives has a range of custom designed storage boxes made from high content recycled board. Designed with a double thickness skin to ensure strength, rigidity and a longer life than most other storage boxes, all Ardington Archives boxes are PH neutral to maintain the quality and integrity of the documents stored inside, helping maintain BS 4971 standards. All boxes are supplied flatpacked for ease of storage and transportation.
DOCbox4 Storage Boxes
The DOCbox4 is specially designed to store documents more densely than standard boxes by using section dividers to store individual sheets or sheets in folders. This eliminates the need to store ring binders, lever arch files or hard backed file folders which waste space and add weight, allowing them to be reused. The Docbox can store more information per kilogram and per cubic metre, lowering overall storage costs, and each insert will hold the contents of a lever arch file.
- External measurements: 390mm x 290mm x 260mm
- Strong double thickness skin on all sides for long life and heavy loads
- Easy assembly with integral lid and four section dividers for storing documents
- Our most robust box for high density storage
FILEbox5 Storage Boxes
The FILEbox5 is our original storage box with open space to house ring binders or lever arch files. The FILEbox5 is specially designed storage box to fit three standard lever arch files perfectly, and has an integral lid to avoid overfilling. It also proves a perfect fit for Patient records, as they can be stored internally, replicating the layout of filing cabinet.
- External measurements: 390mm x 245mm x 310mm
- Strong double thickness board on all sides for long life and heavy loads
- Easy assembly with integral lid
- Conveniently stores lever arch files and ring binders
FILEbox3 Storage Boxes
The FILEbox3 is our largest storage box with open space to house ring binders, lever arch files or a mixture of both. The FILEbox3 allows for numerous configurations of storing files, and it’s sturdy construction ensures the long term integrity of any document or file held within.
- External measurements: 430mm x 350mm x 290mm
- Strong double thickness board on all sides for long life and heavy loads
- Easy assembly with separate lid
- Conveniently stores lever arch files, ring binders and other larger sized files
PLANbox Storage Boxes
The PLANbox is a long rectangular storage box that is ideal for storing plans, blueprints and other oversized drawings that need to remain rolled-up in storage.
- External measurements: 980mm x 90mm x 90mm
- Suitable up to A1 size plans, drawings, posters and maps
- Square-shaped for stable stacking and storage
We offer unique, customised document scanning and storage solutions.
We work closely with our clients to ensure we deliver a scanning and storage solution to fit their needs. Have a look at some of our other services.
Ardington Archives currently has a total document storage capacity of over 100,000 boxes across three archive stores, together with our in-house argonite pods and secure vaults. Our facilities are modern and purpose-built for storage. In addition, we have the option to expand our secure archive environments to increase total capacity.
At Ardington Archives we understand that fast and efficient document retrieval is vital for the management of any business. Document retrieval can be requested via phone, email or through our secure online portal service, and if requested by 12 noon, will be returned the next working day, anywhere in the UK. Requested documents are returned either physically or via electronic format, with both options ensuring a secure and confidential delivery.
At Ardington Archives, we provide a comprehensive range of document scanning and digital conversion services using state-of-the-art equipment. We can advise on the best mix of scanning and hardcopy storage to meet your specific needs.
As part of our document storage service, Ardington Archives works with clients to determine destruction dates for archived documents and files. Confidential destruction is carried out by twice shredding the documents, before they are pulped and recycled into toilet tissue. We additionally offer destruction of associated media such as PC hard drives, meeting BSI standards in both Environmental and Information Management.
Ardington Archives has a range of custom designed storage boxes made from high content recycled board. Designed with a double thickness skin to ensure strength, rigidity and a longer life than most other storage boxes, all Ardington Archives boxes are PH neutral to maintain the quality and integrity of the documents stored inside, meeting BS 4971 standards. All boxes are supplied flatpacked for ease of storage and transportation.
In our rapidly-evolving digital era, preserving our cultural and personal heritage has taken a revolutionary turn through heritage scanning. This transformative process involves digitising redords, documents and images, extending their life without causing any damage to the original items.
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What types of documents are suitable for off-site document storage?
Off-site document storage is suitable for various types of documents, including:
- Paper Documents: Such as legal records, financial documents, contracts, and personnel files.
- Trial and study files: Ensure compliance with GxP regulations by storing original documentation in secure and managed archives.
- Microfilm and Microfiche: Old records and archives can be stored digitally for easy retrieval.
- Digital Media: Backup tapes, hard drives, and other digital storage media can also be securely stored.
- Medical Records: Healthcare facilities often use document storage for patient records to ensure compliance with healthcare regulations.
- Archival Documents: Historical documents, manuscripts, and records can be preserved in climate-controlled environments.
- Other important documents: This includes documents that can’t be destroyed or get lost like wills.
How do document storage services ensure the security of stored documents?
Document storage services prioritise security through various measures:
- Access Control: Only authorised personnel can access stored documents.
- Surveillance: Our facilities have 24/7 video surveillance for added security.
- Fire Protection: Storage areas are equipped with fire detection and suppression systems.
- Climate Control: Critical documents are stored in controlled environments to prevent damage from temperature and humidity fluctuations.
- Inventory Management: Detailed tracking and cataloguing systems ensure the location and status of each box are known at all times.
How is the cost of your service determined?
Our service costs are calculated based on a modular approach, ensuring transparency and flexibility for our clients. On a monthly basis, we charge for the following components:
- Sale of flatpack archive boxes.
- Collection of newly deposited boxes.
- Set-up charges.
- Physical retrievals of archived retrieval.
- Digital retrievals of documents.
- Confidential destruction services.
- Storage fees for newly deposited boxes, which extend until the end of the quarter.
This breakdown allows clients to customise their service and only pay for the specific elements they require, making it a cost-effective solution tailored to each clients needs.