Document Management Consultancy Services

Ardington Archives provide consultancy services to assist in all aspects of document management

As an independent, private business specialising in the professional management of business storage, Ardington Archives offers a range of consultancy services to provide a complete document management solution.  Our expertise in this area spans over 30 years.  It may be drawn upon by both new and existing clients who require a quick and efficient storage solution, either developed onsite or located securely offsite.

Bespoke onsite archiving space

Ardington Archives do not just store boxes.  As part of our commitment to customer relations we offer expertise and guidance in all areas related to document management.  This includes lending our expertise to help clients develop their own onsite archiving environment.  Full training can be provided to staff on best practices for creating and maintaining your own onsite archiving space, the benefits of creating a robust cataloguing system, and guidance with boxing and storing of files to maintain and extend the life of the paperwork held in them.  By working closely with clients, Ardington Archives will provide a documented review of your requirements and outline steps on how best to configure any potential in-house archiving space. We provide a full document management consultancy service and will help you through every step of the way.

Key benefits:

  • Onsite space dedicated to archived documents
  • Analysis of requirements for future workflow planning
  • Creation of records management policy
  • Advice on legal and security obligations, including data protection regulations
  • Training on procedures, systems and best practice guidelines
We offer unique, customised document scanning and storage solutions.

We work closely with our clients to ensure we deliver a scanning and storage solution to fit their needs. Have a look at some of our other services.

Ardington Archives currently has a total document storage capacity of over 100,000 boxes across three archive stores, together with our in-house argonite pods and secure vaults. Our facilities are modern and purpose-built for storage. In addition, we have the option to expand our secure archive environments to increase total capacity.

At Ardington Archives we understand that fast and efficient document retrieval is vital for the management of any business.  Document retrieval can be requested via phone, email or through our secure online portal service, and if requested by 12 noon, will be returned the next working day, anywhere in the UK.  Requested documents are returned either physically or via electronic format, with both options ensuring a secure and confidential delivery.

At Ardington Archives, we provide a comprehensive range of document scanning and digital conversion services using state-of-the-art equipment. We can advise on the best mix of scanning and hardcopy storage to meet your specific needs.

As part of our document storage service, Ardington Archives works with clients to determine destruction dates for archived documents and files.  Confidential destruction is carried out by twice shredding the documents, before they are pulped and recycled into toilet tissue.  We additionally offer destruction of associated media such as PC hard drives, meeting BSI standards in both Environmental and Information Management.

Ardington Archives has a range of custom designed storage boxes made from high content recycled board.  Designed with a double thickness skin to ensure strength, rigidity and a longer life than most other storage boxes, all Ardington Archives boxes are PH neutral to maintain the quality and integrity of the documents stored inside, meeting BS 4971 standards.  All boxes are supplied flatpacked for ease of storage and transportation.

In our rapidly-evolving digital era, preserving our cultural and personal heritage has taken a revolutionary turn through heritage scanning. This transformative process involves digitising redords, documents and images, extending their life without causing any damage to the original items.

Get In touch

We would love to hear from you. Please complete the form and we will be in touch shortly. Alternatively, give us a call to discuss your scanning and storage needs.

01367 718710

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