Discover the advantages of implementing archiving practices and how they can benefit your company’s operations.
Secure Record Archiving at Ardington Archives - Why Archive
Despite increasingly digital workplaces, the ease with which paper can be produced means most businesses face an ever-increasing volume of paper records. Financial data must be kept for UK legal reasons and, depending on the industry, there may be additional regulations that must be adhered to in terms of record storage and archiving. Managing this in-house can be both costly and time consuming, and can take up space which could be better utilised within a business.
So why archive? Archive storage provides the solution to storing large volumes of documents that are required for legal and compliance reasons, but are not required for day to day access. It provides a more cost-effective solution by allowing a more efficient use of office space, whilst maintaining quick and easy access to documents and files. Not only does this ensure information is stored in the most secure way possible, but it also adds value to business by lowering costs and reducing business risk.
Storing business archives with Ardington Archives will help:
- Preserve and protect valuable records
- Increase valuable office space
- Streamline file retrieval
- Effectively manage retention schedules
In respect of risk management and disaster planning, the use of a purpose-built off-site store ensures that threats to the security of your information are minimised both through the physical design of the store and the procedures in place to regulate access to your information.
We offer unique, customised document scanning and storage solutions.
We work closely with our clients to ensure we deliver a scanning and storage solution to fit their needs. Have a look at some of our other services.
Ardington Archives currently has a total document storage capacity of over 100,000 boxes across three archive stores, together with our in-house argonite pods and secure vaults. Our facilities are modern and purpose-built for storage. In addition, we have the option to expand our secure archive environments to increase total capacity.
At Ardington Archives we understand that fast and efficient document retrieval is vital for the management of any business. Document retrieval can be requested via phone, email or through our secure online portal service, and if requested by 12 noon, will be returned the next working day, anywhere in the UK. Requested documents are returned either physically or via electronic format, with both options ensuring a secure and confidential delivery.
At Ardington Archives, we provide a comprehensive range of document scanning and digital conversion services using state-of-the-art equipment. We can advise on the best mix of scanning and hardcopy storage to meet your specific needs.
As part of our document storage service, Ardington Archives works with clients to determine destruction dates for archived documents and files. Confidential destruction is carried out by twice shredding the documents, before they are pulped and recycled into toilet tissue. We additionally offer destruction of associated media such as PC hard drives, meeting BSI standards in both Environmental and Information Management.
Ardington Archives has a range of custom designed storage boxes made from high content recycled board. Designed with a double thickness skin to ensure strength, rigidity and a longer life than most other storage boxes, all Ardington Archives boxes are PH neutral to maintain the quality and integrity of the documents stored inside, meeting BS 4971 standards. All boxes are supplied flatpacked for ease of storage and transportation.
In our rapidly-evolving digital era, preserving our cultural and personal heritage has taken a revolutionary turn through heritage scanning. This transformative process involves digitising redords, documents and images, extending their life without causing any damage to the original items.
Get In touch
We would love to hear from you. Please complete the form and we will be in touch shortly. Alternatively, give us a call to discuss your scanning and storage needs.