Fast and Efficient Document Retrieval
At Ardington Archives we understand that fast and efficient document retrieval is vital for the management of any business. Document retrieval can be requested via phone, email or through our secure online portal service, and if requested by 12 noon, will be returned the next working day, anywhere in the UK. Requested documents are returned either physically or via electronic format, with both options ensuring a secure and confidential delivery. We provide clients with the following document retrieval options:
Digital Document Retrieval
Our digital retrieval service provides a fast, efficient and environmentally friendly means of accessing stored documents and files. Electronic document retrieval is managed via our secure online portal service whereby we upload a scanned PDF of the requested documents or file, which can then be downloaded at a convenient time.
Physical Document Retrieval
For access to multiple files or boxes, our physical document retrieval service can prove a more cost-effective solution. Alongside the next working day delivery service, Ardington Archives can also offer urgent document retrieval in emergency situations. For any box that has been physically retrieved, we will collect it for return to store, free of charge.
Both electronic and physical retrieval methods offer efficient and confidential access to the documents and files held in our store, allowing clients to release valuable office space for more business-critical roles.
- Efficient access to the files you need
- Boxes returned to you the next working day
- Electronic files can be uploaded to our secure online document storage service
Document Retrieval Process
Confidentiality and the sensitive nature of the documents in our care is something we take very seriously at Ardington Archives. As such both digital and physical document retrieval will only be actioned if the request has come from a pre-authorised signatory specified on an account. Retrieval will be delivered next working day, if ordered before 12 noon. However urgent retrieval terms are available and we are happy to facilitate bespoke arrangements around specific requirements such as company audits.
The fast retrieval of stored documents is important for several reasons, including:
- Increased productivity: Quick access to stored documents can help employees complete their work more efficiently, saving time and increasing productivity.
- Improved customer service: The ability to retrieve documents quickly can improve response times to customer enquiries, leading to a better customer experience.
- Legal and regulatory compliance: Some industries have strict regulations regarding the timely retrieval of critical documents, such as medical or financial records.
- Improved decision-making: Fast access to relevant information can help organisations make informed decisions more quickly.
- Cost savings: Timely retrieval of documents can help organisations avoid costly mistakes or delays and minimize the time and resources spent searching for missing information.
- Increased accuracy: Quick access to the correct information can help ensure that decisions and actions are based on accurate data, reducing the risk of errors.
We offer unique, customised document scanning and storage solutions.
We work closely with our clients to ensure we deliver a scanning and storage solution to fit their needs. Have a look at some of our other services.
Ardington Archives currently has a total document storage capacity of over 100,000 boxes across three archive stores, together with our in-house argonite pods and secure vaults. Our facilities are modern and purpose-built for storage. In addition, we have the option to expand our secure archive environments to increase total capacity.
At Ardington Archives we understand that fast and efficient document retrieval is vital for the management of any business. Document retrieval can be requested via phone, email or through our secure online portal service, and if requested by 12 noon, will be returned the next working day, anywhere in the UK. Requested documents are returned either physically or via electronic format, with both options ensuring a secure and confidential delivery.
At Ardington Archives, we provide a comprehensive range of document scanning and digital conversion services using state-of-the-art equipment. We can advise on the best mix of scanning and hardcopy storage to meet your specific needs.
As part of our document storage service, Ardington Archives works with clients to determine destruction dates for archived documents and files. Confidential destruction is carried out by twice shredding the documents, before they are pulped and recycled into toilet tissue. We additionally offer destruction of associated media such as PC hard drives, meeting BSI standards in both Environmental and Information Management.
Ardington Archives has a range of custom designed storage boxes made from high content recycled board. Designed with a double thickness skin to ensure strength, rigidity and a longer life than most other storage boxes, all Ardington Archives boxes are PH neutral to maintain the quality and integrity of the documents stored inside, meeting BS 4971 standards. All boxes are supplied flatpacked for ease of storage and transportation.
In our rapidly-evolving digital era, preserving our cultural and personal heritage has taken a revolutionary turn through heritage scanning. This transformative process involves digitising redords, documents and images, extending their life without causing any damage to the original items.
Get In touch
We would love to hear from you. Please complete the form and we will be in touch shortly. Alternatively, give us a call to discuss your scanning and storage needs.