Archiving Articles — We are here to help guide you through your archiving process
Our archiving articles are designed to help answer all the questions you might have about archiving
We created a selection of archiving articles to guide you through your archiving journey.
These archiving articles have been meticulously crafted to assist you at every turn, offering invaluable insights, tips, and strategies to streamline your decision-making process. Whether you’re organising a personal collection or managing professional archives, these archiving articles cater to diverse needs, ensuring that you navigate the intricacies of archiving with confidence and clarity.
We hope you find these archiving articles useful.
Preserving Our Heritage: The Power of Heritage Scanning
Heritage scanning is a valuable tool for preserving a lifetime of memories. By digitising these materials, we can ensure that they are accessible and preserved for future generations.
How Digitisation Can Help New Startups Securely Store and Share Sensitive Data
Starting a new life science company is no easy feat, with so many hurdles to overcome, including obtaining funding, conducting trials, and ensuring data compliance. One of our clients came to us during the early stages of its development, requiring a secure way to digitise and store trial data files and lab books to Good […]
Building Clearance Case Study: How Ardington Archives Helped a Client Clear and Securely Store Their Archive Documents
Moving to a new location can be an overwhelming task, especially when you have to deal with the clearance of archived documents. This was the situation a new client found themselves in when they approached Ardington Archives for assistance in clearing their documents from their building before moving to a smaller site. The client […]
School Case Study: How Ardington Archives Helped Preserve Important Documents After a Fire
Document management and document preservation is an important aspect of running any organisation, including schools. When a large local school experienced a fire on their premises, some of their documents suffered damage. The school realised they needed a more secure and lower-risk storage solution, and reached out to Ardington Archives for their expertise in […]
Case Study – Providing Secure and Accessible Electronic Archive Solutions for Prestigious International Automobile Manufacturer
As a trusted provider of secure document storage solutions, we understand the importance of keeping archives safe and accessible for our clients be it by physical storage solutions or electronic archiving solution. Recently, one of our clients, a prestigious international automobile manufacturer, approached us with a new requirement to make their archive documents accessible electronically […]
Archiving to negate business risk
One of the key elements of good archiving practice is to ensure that the information being archived is completely safe from all possible risks ensuring that you reduce business risk. It is unquestionably safer to store sensitive documents in a properly managed, anonymous archive facility rather than in your office. Whilst documents remain in your […]
Why Archive? Ardington Archives explain
Why Archive? Now there’s a question! Given that this article is on the Ardington Archives website, you might think that we will be biased in our reply! It’s also a very simple question, but it’s worth addressing as it is fundamental to the smooth, and legal, running of every business. So why archive?
What is Argonite?
At Ardington Archives we utilise Argonite fire suppression systems in our Argonite Pods and BS 4971 Vaults, where we store our clients’ most sensitive and business-critical documents. But just what is this mysterious substance? In brief, the name ‘Argonite’ is a registered trademark and brand name of Ginge-Kerr, a global leader in firefighting technology. It […]
Paper Deterioration in Document Storage
What Cause Paper to Deteriorate When in Storage? How long does paper last? This is a question many people ask and ther are a few things you can consider to help protect your documents. Paper frequently deteriorates in document storage, however, this is not necessarily an inevitable process and can be protected against. Below are […]
Top 10 Tips for Storing Documents
Top Tips on How to Archive Physical Documents As a document storage company, Ardington Archives have built up over 20 years of experience managing our client’s archive and storage requirements. We work closely with our clients to ensure best working practices and therefore provide guidance on storing documents prior to depositing them at our […]
Top 10 Environmental Archiving Tips
With over 20 years of experience, here are Ardington Archive’s Top 10 Tips for considering the Environment when archiving documents: Only archive the necessary documents, not the packaging such as lever arch, hanging and box files. Before archiving information, take out all duplicate copies and any unnecessary paper and recycle them. By using archive boxes […]
Document Management in Hybrid Working
During the Covid pandemic, many companies had to quickly review the way they operated, allowing maximum flexibility in staff operations to ensure business continuity whilst maintaining the safety and health of employees. Government guidance was to work from home where possible, meaning many houses became temporary offices – as well as temporary school classrooms and […]
Physical or Electronic Data Storage?
Long-term storage of trial master data (TMF). Recent changes to the European Medicines Agency’s (EMA) guidance require that Trial Master File (TMF) data is kept in an accessible and readable format for a minimum period of 25 years. As such, all pharmaceutical companies have a regulatory requirement for the long-term storage of data. Whilst there […]
Data Breaches & Data Security
Over recent months there have been two high profile data breaches by the Ministry of Defence, highlighting the importance of compliant data protection procedures and the consequences when these are not followed. The first instance relates to the locations of British submarines. An employee from the Ministry of Defence took the classified documents out of […]
Is the future paperless?
An early prediction of the paperless office came in a Business Week article in 1975, describing the office of the future. The idea was that with the introduction of PCs on every desk, paper would become redundant for routine tasks such as record-keeping and book-keeping. Nearly 40 years later, technology has far exceeded our expectations, with tablets, […]
What Causes Paper to Deteriorate in Storage?
Paper frequently deteriorates in storage, however this is not necessarily an inevitable process and can be protected against. Below are the five key causes why paper deteriorate: (1) Biological growths Biological growths such as molds or fungi typically occur when both temperature and humidity are uncontrolled. Molds digest the material on which they grow, resulting in the […]
A Few Words about the humble Cardboard Box
For obvious reasons, few of us spend much time thinking about a cardboard box. However, since nearly every business will use a cardboard box on a daily basis, perhaps a few words on the subject might be in order.
Early history: As with many great inventions, the cardboard box owes its existence to a haphazard process […]
Corporate document shredding: The value of confidential document destruction
The majority of office buildings feature a form of entrance control, be it door locks, ID badges, or simply a receptionist to open the door, in order to protect the confidential information of the company. Further protection can take the form of security guards and sophisticated CCTV camera surveillance. Yet many organisations don’t spend anywhere […]
We keep adding more archiving articles to ensure you always have the most up-to-date information about archiving. You can learn more about our services from the list below.
We offer unique, customised document scanning and storage solutions.
We work closely with our clients to ensure we deliver a scanning and storage solution to fit their needs. Have a look at some of our other services.
Ardington Archives currently has a total document storage capacity of over 100,000 boxes across three archive stores, together with our in-house argonite pods and secure vaults. Our facilities are modern and purpose-built for storage. In addition, we have the option to expand our secure archive environments to increase total capacity.
At Ardington Archives we understand that fast and efficient document retrieval is vital for the management of any business. Document retrieval can be requested via phone, email or through our secure online portal service, and if requested by 12 noon, will be returned the next working day, anywhere in the UK. Requested documents are returned either physically or via electronic format, with both options ensuring a secure and confidential delivery.
At Ardington Archives, we provide a comprehensive range of document scanning and digital conversion services using state-of-the-art equipment. We can advise on the best mix of scanning and hardcopy storage to meet your specific needs.
As part of our document storage service, Ardington Archives works with clients to determine destruction dates for archived documents and files. Confidential destruction is carried out by twice shredding the documents, before they are pulped and recycled into toilet tissue. We additionally offer destruction of associated media such as PC hard drives, meeting BSI standards in both Environmental and Information Management.
Ardington Archives has a range of custom designed storage boxes made from high content recycled board. Designed with a double thickness skin to ensure strength, rigidity and a longer life than most other storage boxes, all Ardington Archives boxes are PH neutral to maintain the quality and integrity of the documents stored inside, meeting BS 4971 standards. All boxes are supplied flatpacked for ease of storage and transportation.
In our rapidly-evolving digital era, preserving our cultural and personal heritage has taken a revolutionary turn through heritage scanning. This transformative process involves digitising redords, documents and images, extending their life without causing any damage to the original items.
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