Total document storage management to the public sector
As an independent, private business specialising in the professional management of document storage, Ardington Archives LLP has developed its services to become a complete provider of document storage management solutions to the public sector. From initial contact to the end of life of documents, Ardington Archives LLP is on hand to guide clients through each step and process, resulting in an efficient and cost-conscious solution.
Ardington Archives LLP works with many bodies in the public sector, to provide a complete range of services either as an independent supplier or as part of a framework agreement. By monitoring and exceeding Key Performance Indicators, the company works to your requirements to ensure smooth running throughout the duration of a contract. Security, confidentiality and conformance are high priorities for Ardington Archives LLP across all our services, including:
Working to yearly, monthly or one-off project budgets, Ardington Archives LLP offers a flexible service to meet a client’s budgetary requirements. Utilising the latest storage management centre technology Ardington Archives LLP monitor each box at every point through its in-store lifecycle. As part of our ongoing commitment to ISO approval, Ardington Archives LLP is regularly audited by British Standards, and meets the stringent criteria for Quality Management, Environmental Management and Information Security Management approval. Clients are welcome to visit our site to review the operation of our facilities and the safe storage of your boxes.
- Work to a set budget
- Develop and monitor Key Performance Indicators
- Secure and confidential
- Multiple secure storage environments
We offer unique, customised document scanning and storage solutions.
We work closely with our clients to ensure we deliver a scanning and storage solution to fit their needs. Have a look at some of our other services.
Ardington Archives LLP currently has a total document storage capacity of over 100,000 boxes across three archive stores, together with our in-house argonite pods and secure vaults. Our facilities are modern and purpose-built for storage. In addition, we have the option to expand our secure archive environments to increase total capacity.
At Ardington Archives LLP we understand that fast and efficient document retrieval is vital for the management of any business. Document retrieval can be requested via phone, email or through our secure online portal service, and if requested by 12 noon, will be returned the next working day, anywhere in the UK. Requested documents are returned either physically or via electronic format, with both options ensuring a secure and confidential delivery.
At Ardington Archives LLP, we provide a comprehensive range of document scanning and digital conversion services using state-of-the-art equipment. We can advise on the best mix of scanning and hardcopy storage to meet your specific needs.
As part of our document storage service, Ardington Archives LLP works with clients to determine destruction dates for archived documents and files. Confidential destruction is carried out by twice shredding the documents, before they are pulped and recycled into toilet tissue. We additionally offer destruction of associated media such as PC hard drives, meeting BSI standards in both Environmental and Information Management.
Ardington Archives LLP has a range of custom designed storage boxes made from high content recycled board. Designed with a double thickness skin to ensure strength, rigidity and a longer life than most other storage boxes, all Ardington Archives LLP boxes are PH neutral to maintain the quality and integrity of the documents stored inside, meeting BS 4971 standards. All boxes are supplied flatpacked for ease of storage and transportation.
In our rapidly-evolving digital era, preserving our cultural and personal heritage has taken a revolutionary turn through heritage scanning. This transformative process involves digitising redords, documents and images, extending their life without causing any damage to the original items.
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How does Ardington Archives ensure the quality of scanned documents?
Quality is paramount at Ardington Archives. Before proceeding with scanning, we carry out an initial run to ensure we understand your requirements and that you are satisfied with the results. This quality assurance step ensures that the final digital documents meet your expectations and standards.
What types of documents can Ardington Archives scan and digitise?
At Ardington Archives, we offer comprehensive document scanning and digital conversion services for various types of documents, including bulk documents, lab books, plan drawings, microfilm, books, delicate materials, audio and more. We have the capability to convert documents and media in a wide range of formats.
How is the cost of your scanning service determined?
Our scanning costs are calculated based on a modular approach, and include all elements of the scanning process:
- Document preparation (including removal of document fasteners such as staples and clips)
- Scanning of documents
- Optical Character Recognition (OCR) where possible
- Image cropping, de-skewing, image enhancement, and file size optimisation
- Basic indexing (large indexing requirements may incur additional costs)