Ardington Archives – working with educational establishments for over 20 years
Ardington Archives works with a number of high profile, local educational establishments and spin-out companies here in Oxfordshire, to provide a secure and trusted storage solution for valuable developmental research documents, educational records, and everyday operational paperwork. Secure, unmarked transport vehicles carry out collections of new deposits and confidential waste on a weekly or monthly basis, often outside of regular hours in order to accommodate term times.
In this digital age, Ardington Archives regularly works with educational clients to convert paper documents into electronic media, and with research teams to store electronic trial master files to meet compliance and security requirements. Due to the nature of the documents involved, each project is different and can consist of a mixture of books, loose paper and oversized documents. Ardington Archives will discuss each requirement in depth to determine the most suitable solution to meet your individual needs.
With an ever increasing number of documents such as invoicing and student records, Ardington Archives can play a key part in property maintenance, providing additional space and ensuring your data is securely protected. Ardington Archives offer a clearance service whereby we can clear your attic or basement of archived documents, providing you with additional secure space and protecting your documents off-site against fire, water damage, or any of the potential issues associated with these uninhabited areas.
Although held off site, information can be quickly retrieved via our same day digital retrieval service, ensuring information is on hand in a timely fashion when required. For those clients with digital information, our secure online storage facility can be accessed 24 hours a day from any device connected to the internet.
Do you know how long you need to store certain types of information?
We offer unique, customised document scanning and storage solutions.
We work closely with our clients to ensure we deliver a scanning and storage solution to fit their needs. Have a look at some of our other services.
Ardington Archives LLP currently has a total document storage capacity of over 100,000 boxes across three archive stores, together with our in-house argonite pods and secure vaults. Our facilities are modern and purpose-built for storage. In addition, we have the option to expand our secure archive environments to increase total capacity.
At Ardington Archives LLP we understand that fast and efficient document retrieval is vital for the management of any business. Document retrieval can be requested via phone, email or through our secure online portal service, and if requested by 12 noon, will be returned the next working day, anywhere in the UK. Requested documents are returned either physically or via electronic format, with both options ensuring a secure and confidential delivery.
At Ardington Archives LLP, we provide a comprehensive range of document scanning and digital conversion services using state-of-the-art equipment. We can advise on the best mix of scanning and hardcopy storage to meet your specific needs.
As part of our document storage service, Ardington Archives LLP works with clients to determine destruction dates for archived documents and files. Confidential destruction is carried out by twice shredding the documents, before they are pulped and recycled into toilet tissue. We additionally offer destruction of associated media such as PC hard drives, meeting BSI standards in both Environmental and Information Management.
Ardington Archives LLP has a range of custom designed storage boxes made from high content recycled board. Designed with a double thickness skin to ensure strength, rigidity and a longer life than most other storage boxes, all Ardington Archives LLP boxes are PH neutral to maintain the quality and integrity of the documents stored inside, meeting BS 4971 standards. All boxes are supplied flatpacked for ease of storage and transportation.
In our rapidly-evolving digital era, preserving our cultural and personal heritage has taken a revolutionary turn through heritage scanning. This transformative process involves digitising redords, documents and images, extending their life without causing any damage to the original items.
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How does Ardington Archives ensure the quality of scanned documents?
Quality is paramount at Ardington Archives. Before proceeding with scanning, we carry out an initial run to ensure we understand your requirements and that you are satisfied with the results. This quality assurance step ensures that the final digital documents meet your expectations and standards.
What types of documents can Ardington Archives scan and digitise?
At Ardington Archives, we offer comprehensive document scanning and digital conversion services for various types of documents, including bulk documents, lab books, plan drawings, microfilm, books, delicate materials, audio and more. We have the capability to convert documents and media in a wide range of formats.
How is the cost of your scanning service determined?
Our scanning costs are calculated based on a modular approach, and include all elements of the scanning process:
- Document preparation (including removal of document fasteners such as staples and clips)
- Scanning of documents
- Optical Character Recognition (OCR) where possible
- Image cropping, de-skewing, image enhancement, and file size optimisation
- Basic indexing (large indexing requirements may incur additional costs)