Utility Sector

Introducing Ardington Archives' Comprehensive Document Management Services for the Utility Sector.

Ardington Archives is dedicated to assisting numerous utility companies withing the utility sector in their transition to a paperless environment. Our range of services include document scanning, archive storage, cloud document management, data capture, and invoice processing services.

Companies in the utility sector often generate substantial paperwork related to operational, HR, finance, health and safety, standards of service, and customer service data. At Ardington Archives, we analyse your existing paperwork processes and offer tailored recommendations to streamline operations, minimise paperwork, and optimise manual processes, ultimately saving your valuable time and resources.

We are here to support the utility sector with all their document management needs.

Utility Sector

What We Offer the Utiltiy Sector

Document Scanning 
With our cutting-edge document scanning solutions, we convert physical documents into various digital formats. Our team collaborates with you to ensure that digital images seamlessly integrate with your existing office systems or content management software

Secure Archive Storage for the utility sector 
We  provide a secure document storage facility beneficial for utility documentation. Our fully managed archive storage service includes UK-wide collection, secure storage, managed destruction dates, on-site shredding, and prompt digital retrieval. Leveraging our digital retrieval service, we guarantee that your requested documents will be retrieved, scanned, uploaded, and returned to your desktop within 1 working day.

Efficient Process Outsourcing 
Our digital services extend to transforming any paper-based documentation into digital formats. Additionally, we automate data extraction from your digital documents, including reference numbers, addresses, names, and text strings, using advanced capture software. This technology is extensively utilised for handling invoices and claims paperwork.

Streamlined Intelligent Data Capture 
Using intelligent capture software, we effortlessly extract data from various forms and documents, including utility bills, to minimize the need for manual data entry. This ensures a streamlined and efficient process for administering utility bills and relevant information for your business customers.

Trust us to streamline your document management processes and optimise your operations for enhanced efficiency and productivity in the utilities industry.

We offer unique, customised document scanning and storage solutions.

We work closely with our clients to ensure we deliver a scanning and storage solution to fit their needs. Have a look at some of our other services.

Ardington Archives LLP currently has a total document storage capacity of over 100,000 boxes across three archive stores, together with our in-house argonite pods and secure vaults. Our facilities are modern and purpose-built for storage. In addition, we have the option to expand our secure archive environments to increase total capacity.

At Ardington Archives LLP we understand that fast and efficient document retrieval is vital for the management of any business.  Document retrieval can be requested via phone, email or through our secure online portal service, and if requested by 12 noon, will be returned the next working day, anywhere in the UK.  Requested documents are returned either physically or via electronic format, with both options ensuring a secure and confidential delivery.

At Ardington Archives LLP, we provide a comprehensive range of document scanning and digital conversion services using state-of-the-art equipment. We can advise on the best mix of scanning and hardcopy storage to meet your specific needs.

As part of our document storage service, Ardington Archives LLP works with clients to determine destruction dates for archived documents and files.  Confidential destruction is carried out by twice shredding the documents, before they are pulped and recycled into toilet tissue.  We additionally offer destruction of associated media such as PC hard drives, meeting BSI standards in both Environmental and Information Management.

Ardington Archives LLP has a range of custom designed storage boxes made from high content recycled board.  Designed with a double thickness skin to ensure strength, rigidity and a longer life than most other storage boxes, all Ardington Archives LLP boxes are PH neutral to maintain the quality and integrity of the documents stored inside, meeting BS 4971 standards.  All boxes are supplied flatpacked for ease of storage and transportation.

In our rapidly-evolving digital era, preserving our cultural and personal heritage has taken a revolutionary turn through heritage scanning. This transformative process involves digitising redords, documents and images, extending their life without causing any damage to the original items.

Get In touch

We would love to hear from you. Please complete the form and we will be in touch shortly. Alternatively, give us a call to discuss your scanning and storage needs.

01367 718710