Secure Storage of Clinical Trial Data for Life Science and Biopharmaceutical Industries

Archiving to Good Clinical Practice in the Life Science and Pharmaceutical industries

Good Clinical Practice (GCP) is a set of internationally recognised ethical and scientific quality requirements that must be followed when designing, conducting, recording and reporting clinical trials that involve people.  This includes the archiving, retrieval and destruction of trial data and records.

Working extensively throughout Oxfordshire and across the UK, Ardington Archives supports the growing Life Science and Biopharmaceutical sectors by offering anonymous collection in unmarked vans, and storing documents to the levels outlined within Good Clinical Practice.  As part of this commitment to Good Clinical Practice we have temperature and humidity controlled secure vault environments, built and maintained to BS 4971 standards, boasting a 4-hour fire resistant construction and an Argonite based fire suppression system.  Additionally, we have a number of mid-level secure rooms benefiting from the same Argonite based fire suppression systems and 4-hour fire resistant construction.

Ardington Archives’s secure vault environments conform to current Good Clinical Practice standards.  All our archive storage boxes are made from acid-free materials and are stored within this environment to BS 4971 standards.  A consistent temperature and humidity level is maintained to reduce degradation of paper over time, safeguarding the quality and life cycle of stored documents and files.  The design of these environments provides adequate air circulation, whilst smooth metal shelving is used to further protect the long-term safety of the boxes and their contents.

In order to ensure this important data remains readily available to our clients, Ardington Archives offer a next day retrieval service.  Additionally, individual files can be scanned into a digital format and sent electronically, providing a quicker, more environmentally friendly solution.

We appreciate that the data held at Ardington Archives is invaluable to your company, which is why we work hand in hand with our clients to ensure the integrity of documents is maintained to the highest levels.  We work at all levels across a company to assist with the initial collation and deposit of documents and records, and we welcome auditing by clients to provide peace of mind that business critical documents and data are housed securely at, and above, the standards required.

Key Benefits:

  • Secure environment built to BS 4971 standards, meeting Good Clinical Practice requirements
  • Climatic control and airflow gaps to reduce paper degradation
  • Next day and Urgent retrieval of files and documents
  • Increased lifetime of documents

Ardington Archives  – proud supporting member of

We offer unique, customised document scanning and storage solutions.

We work closely with our clients to ensure we deliver a scanning and storage solution to fit their needs. Have a look at some of our other services.

Ardington Archives LLP currently has a total document storage capacity of over 100,000 boxes across three archive stores, together with our in-house argonite pods and secure vaults. Our facilities are modern and purpose-built for storage. In addition, we have the option to expand our secure archive environments to increase total capacity.

At Ardington Archives LLP we understand that fast and efficient document retrieval is vital for the management of any business.  Document retrieval can be requested via phone, email or through our secure online portal service, and if requested by 12 noon, will be returned the next working day, anywhere in the UK.  Requested documents are returned either physically or via electronic format, with both options ensuring a secure and confidential delivery.

At Ardington Archives LLP, we provide a comprehensive range of document scanning and digital conversion services using state-of-the-art equipment. We can advise on the best mix of scanning and hardcopy storage to meet your specific needs.

As part of our document storage service, Ardington Archives LLP works with clients to determine destruction dates for archived documents and files.  Confidential destruction is carried out by twice shredding the documents, before they are pulped and recycled into toilet tissue.  We additionally offer destruction of associated media such as PC hard drives, meeting BSI standards in both Environmental and Information Management.

Ardington Archives LLP has a range of custom designed storage boxes made from high content recycled board.  Designed with a double thickness skin to ensure strength, rigidity and a longer life than most other storage boxes, all Ardington Archives LLP boxes are PH neutral to maintain the quality and integrity of the documents stored inside, meeting BS 4971 standards.  All boxes are supplied flatpacked for ease of storage and transportation.

In our rapidly-evolving digital era, preserving our cultural and personal heritage has taken a revolutionary turn through heritage scanning. This transformative process involves digitising redords, documents and images, extending their life without causing any damage to the original items.

Get In touch

We would love to hear from you. Please complete the form and we will be in touch shortly. Alternatively, give us a call to discuss your scanning and storage needs.

01367 718710

Subscribe to our newsletter

Don't miss new updates on your email


How does Ardington Archives ensure the quality of scanned documents?

Quality is paramount at Ardington Archives. Before proceeding with scanning, we carry out an initial run to ensure we understand your requirements and that you are satisfied with the results. This quality assurance step ensures that the final digital documents meet your expectations and standards.

What types of documents can Ardington Archives scan and digitise?

At Ardington Archives, we offer comprehensive document scanning and digital conversion services for various types of documents, including bulk documents, lab books, plan drawings, microfilm, books, delicate materials, audio and more. We have the capability to convert documents and media in a wide range of formats.

How is the cost of your scanning service determined?

Our scanning costs are calculated based on a modular approach, and include all elements of the scanning process:

  • Document preparation (including removal of document fasteners such as staples and clips)
  •  Scanning of documents
  • Optical Character Recognition (OCR) where possible
  •  Image cropping, de-skewing, image enhancement, and file size optimisation
  • Basic indexing (large indexing requirements may incur additional costs)