Our approach to document scanning is professional, secure and scalable, regardless of the medium
In our rapidly evolving digital era, preserving our cultural and personal heritage has taken a revolutionary turn through heritage scanning. This transformative process involves digitising records, documents and images, extending their life without causing any damage to the original items.
Our document scanning services include:
- Bulk document scanning
- Large format drawings
- Microfilm and slides
- Books and delicate material
- Image conversion manipulation and OCR application
- Ongoing and project only document scanning
Key benefits:
Document scanning offers flexibility and instantaneous access to documents without taking up valuable office or storage space. It can help control costs and can keep archive security at a premium as the digitised documents are in your control. Paper documents and files can degrade over time if not stored correctly, and archived documents, if poorly catalogued, can often prove difficult to locate and search in detail. Therefore, by converting these files and storing in an electronic archive, files are easily available, searchable, and have no restriction as to the geographical location at which they are stored.
- Easily available
- Searchable by text
- Secure digital storage
- Increased office space
- Environmentally friendly
Process
We have the capacity to convert paper documents and other media to a wide range of formats, whether your requirement is an ongoing service or simply a one-off project. Before proceeding, we produce free sample scans from your hard copy originals to ensure that all your requirements have been understood and you are happy with the results. Our digital conversion platform includes:
- Collection from all UK locations using our own secure transport
- Preparation of documents (removal of staples, unfolding corners, etc.)
- Files scanned in black & white or colour
- Documents scanned at 200 or 300 DPI for most text based documents, and up to 600 DPI on request
- Digital files output to any required format (searchable/OCR PDFs are usually supplied at no extra cost)
- Range of options for delivery of images including CD / DVD or encrypted USB. We can also host the images on our secure online document storage system for direct client download
We offer unique, customised document scanning and storage solutions.
We work closely with our clients to ensure we deliver a scanning and storage solution to fit their needs. Have a look at some of our other services.
Ardington Archives currently has a total document storage capacity of over 100,000 boxes across three archive stores, together with our in-house argonite pods and secure vaults. Our facilities are modern and purpose-built for storage. In addition, we have the option to expand our secure archive environments to increase total capacity.
At Ardington Archives we understand that fast and efficient document retrieval is vital for the management of any business. Document retrieval can be requested via phone, email or through our secure online portal service, and if requested by 12 noon, will be returned the next working day, anywhere in the UK. Requested documents are returned either physically or via electronic format, with both options ensuring a secure and confidential delivery.
At Ardington Archives, we provide a comprehensive range of document scanning and digital conversion services using state-of-the-art equipment. We can advise on the best mix of scanning and hardcopy storage to meet your specific needs.
As part of our document storage service, Ardington Archives works with clients to determine destruction dates for archived documents and files. Confidential destruction is carried out by twice shredding the documents, before they are pulped and recycled into toilet tissue. We additionally offer destruction of associated media such as PC hard drives, meeting BSI standards in both Environmental and Information Management.
Ardington Archives has a range of custom designed storage boxes made from high content recycled board. Designed with a double thickness skin to ensure strength, rigidity and a longer life than most other storage boxes, all Ardington Archives boxes are PH neutral to maintain the quality and integrity of the documents stored inside, meeting BS 4971 standards. All boxes are supplied flatpacked for ease of storage and transportation.
In our rapidly-evolving digital era, preserving our cultural and personal heritage has taken a revolutionary turn through heritage scanning. This transformative process involves digitising redords, documents and images, extending their life without causing any damage to the original items.
Get In touch
We would love to hear from you. Please complete the form and we will be in touch shortly. Alternatively, give us a call to discuss your scanning and storage needs.
01367 718710
FAQ
How does Ardington Archives ensure the quality of scanned documents?
Quality is paramount at Ardington Archives. Before proceeding with scanning, we carry out an initial run to ensure we understand your requirements and that you are satisfied with the results. This quality assurance step ensures that the final digital documents meet your expectations and standards.
What types of documents can Ardington Archives scan and digitise?
At Ardington Archives, we offer comprehensive document scanning and digital conversion services for various types of documents, including bulk documents, lab books, plan drawings, microfilm, books, delicate materials, audio and more. We have the capability to convert documents and media in a wide range of formats.
How is the cost of your scanning service determined?
Our scanning costs are calculated based on a modular approach, and include all elements of the scanning process:
- Document preparation (including removal of document fasteners such as staples and clips)
- Scanning of documents
- Optical Character Recognition (OCR) where possible
- Image cropping, de-skewing, image enhancement, and file size optimisation
- Basic indexing (large indexing requirements may incur additional costs)