Our story – Secure Document Storage Solutions since 1994
Let’s Change How You Manage Your Files
Since 1994, Ardington Archives has been a leading expert in secure document storage and management in Oxfordshire.
About Ardington Archives and the Secure Document Storage we offer
Founded in 1994 by John Haigh, Ardington Archives is a family-run business dedicated to secure document storage. The company has evolved over the years from simple storage of boxes to a leading local expert in the total management of archived documents, offering a complete range of services to meet the particular needs of each individual client.
With over 30 years of experience, we’re proud to support clients across sectors including legal, medical, financial and public services. Every solution is designed around security, compliance and ease of access.
Located in Oxfordshire, Ardington Archives operates three purpose-built storage facilities encompassing a range of storage environments – from entry-level secure storage of documents through to premium BS 4971 compliant temperature and humidity controlled fire suppressed Vault units, built to exceed the storage standards outlined by Good Clinical Practice guidelines.
Utilising the latest storage management centre technology, Ardington Archives monitors each box at every point through its lifecycle. Further developments have resulted in the creation of bespoke, environmentally friendly archive storage boxes, purposely designed to lower the cost of storage whilst maintaining the integrity and quality of the documents held within it.
Our friendly, experienced staff ensure the highest level of customer service at all times, delivering a fast response to all requests, efficient actions, and ensuring a highly supportive approach at all times. The use of regular drivers guarantees a familiar face and an appreciation of any particular collection requirement, whilst confidentiality remains key at all times with the implementation of unmarked transport vehicles.
From initial enquiry through to the end-of-life destruction of documents, Ardington Archives is on hand to work with you, providing a custom service tailored to meet the individual requirements of each client.
At Ardington Archives, we have been safeguarding business records for over 30 years. Our expertise in document storage, scanning, and secure disposal has made us the preferred partner for companies across Oxfordshire.
✔ Compliant Storage Solutions – Fully GDPR and Data Protection Act compliant
✔ Highly Secure Facilities – 24/7 monitored archive centres with climate control
✔ Fast Retrieval Services – Access your records on demand
We take pride in providing cost-effective, secure, and efficient document management solutions.
Ardington Archives has been supporting businesses with professional storage solutions for over 25 years. Based in Oxfordshire, we’re known for our personal service, secure storage, and dependable delivery. We work with clients in legal, medical, financial and many other sectors. Our aim is simple: to take care of your records, so you can focus on your work.
Secure Document and Storage FAQ
At Ardington Archives we understand that the complexities of document storage, and the associated services, can be daunting. Below are our document storage FAQs, designed to help answer any immediate queries. Should you have a question not listed here, please feel free to contact us directly.
Reputation and ISO Accreditation
We take our reputation and accreditations seriously. We have achieved accreditation in ISO 9001 – Quality Assurance, alongside ISO 27001 – Information Security, and ISO 14001 – Environmental Management. Our focus is on excellent customer service, full ISO certifications and a professional business approach.
Ardington Archives Privacy Policy
Scanning and storage solutons you can trust. Your data is important to us, and we want to ensure it is protected. Ardington Archives are committed to protecting and respecting your privacy. We comply with all applicable requirements of the data protection legislation. This policy is in addition to, and does not relieve, remove or replace, our obligations under the data protection legislation.
Our Team
Every member of our team holds DBS certification and has completed full security clearance. This is not a box-ticking exercise. The records we look after often contain sensitive personal, financial and legal information, and the people handling them need to reflect the same standards of confidentiality that our facilities are built around. Our drivers are regulars on their routes, which means clients see familiar faces and we build a genuine understanding of how each organisation works and what it needs from us.
We have always believed that the best client relationships are built on straightforward communication and consistent delivery. When you call us, you speak to someone who knows your account. When you request a document, it arrives when we say it will. That simplicity is something we work hard to maintain, and it is why so many of our clients have stayed with us for a very long time.
The Process
The process is simple: we handle the collection, scanning, and storage of both physical and electronic documents for you. Additionally, our secure online system grants your employees 24-hour access to all your records. We also provide a next-working-day retrieval service for physical files and ensure secure document destruction.
From the moment you make an enquiry, we take responsibility for making the transition to off-site storage as smooth as possible. We will visit your premises, assess your current document volumes and storage arrangements, and recommend the most appropriate solution. We handle all collection and transport using our own vehicles, and once your records are with us, they are processed and accessible within 24 hours after processing. There is no long setup period, no complicated onboarding, and no hidden costs.
We offer unique and secure document scanning and storage solutions.
We work closely with our clients to ensure we deliver a scanning and storage solution to fit their needs. Have a look at some of our other services.
Our environmentally and compliant controlled vault archive stores in Oxfordshire currently hold over 100,000 boxes, with capacity to expand. Whether you need standard secure storage or a BS 4971-compliant controlled vault for highly sensitive records, we have an environment to suit your requirements.
At Ardington Archives we understand that fast and efficient document retrieval is vital for the management of any business. Document retrieval can be requested via phone, email or through our secure online portal service, and if requested by 12 noon, will be returned the next working day, anywhere in the UK. Requested documents are returned either physically or via electronic format, with both options ensuring a secure and confidential delivery.
At Ardington Archives, we provide a comprehensive range of document scanning and digital conversion services using state-of-the-art equipment. We can advise on the best mix of scanning and hardcopy storage to meet your specific needs.
As part of our document storage service, Ardington Archives works with clients to determine destruction dates for archived documents and files. Confidential destruction is carried out by twice shredding the documents, before they are pulped and recycled into toilet tissue. We additionally offer destruction of associated media such as PC hard drives, meeting BSI standards in both Environmental and Information Management.
Ardington Archives has a range of custom designed storage boxes made from high content recycled board. Designed with a double thickness skin to ensure strength, rigidity and a longer life than most other storage boxes, all Ardington Archives boxes are PH neutral to maintain the quality and integrity of the documents stored inside, meeting BS 4971 standards. All boxes are supplied flatpacked for ease of storage and transportation.
In our rapidly-evolving digital era, preserving our cultural and personal heritage has taken a revolutionary turn through heritage scanning. This transformative process involves digitising records, documents and images, extending their life without causing any damage to the original items.
Secure document storage solutions you can trust.
Ardington Archives has been part of Oxfordshire’s business community since 1994. We are a family-run business, and that matters to how we operate. Decisions are made here, not in a distant head office. Our reputation depends entirely on the service we provide to the people and organisations we work with locally. If you would like to find out more about what we do and how we can help your organisation, we would be very pleased to hear from you.
Get In touch
We would love to hear from you. Please complete the form and we will be in touch shortly. Alternatively, give us a call to discuss your scanning and storage needs.