In engineering, even small document errors can lead to expensive mistakes. Delays, lost records and compliance risks all stem from one core issue that is poor document management.
Whether you’re dealing with complex technical drawings or years of construction records, storing your information the right way is key to keeping projects on track.
Here are five common storage pitfalls engineering teams face and how off-site storage can help avoid them.
Here are five storage pitfalls to look out for.
1. Misplacing Critical Documents
Engineering projects often involve thousands of drawings, permits, specifications and maintenance logs. Keeping these all in-house increases the risk of:
- Misfiled or missing documents
- Wasted time searching
- Project delays
Fix: Off-site archive storage provides structured indexing, meaning everything is catalogued and trackable. At Ardington Archives, we scan and store all document types, including large-format technical drawings, so you always know where to find what you need.
2. Poor Handling of Large Format Drawings
A0 and A1-size technical drawings don’t fit standard filing cabinets. Over time, they can become torn, faded or even lost.
Fix: Specialist storage protects large drawings from physical damage. Better yet, we offer high-resolution scanning to digitise plans, which makes them easy to access and share securely, even on-site.
3. Compliance Headaches
Regulations in engineering and construction demand long-term record retention and secure data handling. Non-compliance could mean penalties or worse, liability.
Fix: Ardington Archives helps you meet industry standards, including GDPR and ISO 14001. Our secure off-site storage and cloud-based systems ensure full traceability and confidentiality. You can view our accreditation here.
4. Unnecessary On-Site Clutter
Storing everything on site takes up valuable space. Space comes at a cost and this is space that could be used more productively. Overflowing cabinets or storerooms slow things down and increase the risk of errors.
Fix: Off-site document management clears the clutter. We collect and store documents at our secure Oxfordshire facility and offer fast digital retrieval when you need something.
5. Lack of Backup or Disaster Recovery
What happens if a flood or fire damages your on-site records? Without a reliable backup, vital project data could be gone for good.
Fix: We digitise and archive your records, keeping both digital and physical versions safe. This adds an extra layer of protection and ensures business continuity.
Engineering Document Management Made Easy
At Ardington Archives, we specialise in engineering document management, construction record storage, and technical drawing archiving across the UK. We help engineering teams:
- Protect their records
- Improve access
- Free up site space
- Stay compliant
